When transporting goods, the carrier is obliged to carry a shipping document.
A shipping document precisely describes all the goods carried on board the vehicle.
However, the documents required for shipment may vary from one country to another, depending on the products being shipped.
In any case, it's essential to know all the legal information you need to provide for your business, whether you’re dealing with a local or an international shipment.
In addition, the shipper and carrier must keep copies of shipping documents for at least two years.
The commercial invoice is one of the first elements that constitute shipping documents. It provides proof that the product has been sold and indicates the selling price.
This information is essential for customs clearance when a shipment involves the export of goods internationally. What's more, this shipping document also provides information on the transaction date, the type of goods contained in the package and the conditions under which the sale was made.
It also includes the booking confirmation. This shipping document is issued by the forwarder. It stipulates the terms of transport and contains a unique booking reference.
It also includes information on the shipper, consignee, and transport service involved, as well as the schedule and details of the shipment.
When the goods are handed over to the forwarder, the sender receives a freight receipt. This is a certificate confirming that the shipment has been received. The forwarder also issues the shipper with an invoice for the shipment.
The loading slip, also known as the "bill of lading," confirms receipt of the goods dispatched by ship or airport.
Finally, an insurance certificate is attached to all shipping documents. Guarantees exist to cover the forwarder against loss or damage to goods.
Generally, the responsibility for insurance is negotiated between the shipper and the consignee, to avoid insurance gaps or, on the contrary, duplication. The insurance certificate includes the insurer's policy number, as well as the description and value of the insured goods, or the contact details of the insurance company.
Together, these shipping documents ensure the traceability of goods throughout transport and delivery. They also serve to cover all parties involved in the shipment, while justifying the sale of the products concerned.
